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The IRP Registration Oklahoma form is a crucial document for commercial vehicle operators who wish to register their vehicles under the International Registration Plan (IRP) and the International Fuel Tax Agreement (IFTA). This form facilitates the apportioned registration of commercial vehicles, allowing for the recognition of such registrations across various jurisdictions. It streamlines the process of paying registration fees based on the distance traveled in different states, ensuring that operators only pay for the miles driven in each participating jurisdiction. Additionally, the form addresses the requirements for obtaining fuel tax licenses and reporting, which are essential for compliance with state and federal regulations. The IRP Registration Oklahoma form includes sections that detail the necessary documentation, application types, and procedures for filing, along with guidelines for maintaining accurate records. By providing a comprehensive overview of the registration process, the form aims to assist vehicle operators in navigating the complexities of interstate commerce. It is important to note that while this form serves as a helpful guide, it does not replace existing Oklahoma laws or the specific rules set forth by the Oklahoma Corporation Commission. For any questions or concerns not covered in the form, operators are encouraged to reach out to the IRP/IFTA section directly for assistance.
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Important Questions on Irp Registration Oklahoma
What is the IRP Registration Oklahoma form?
The IRP Registration Oklahoma form is a document used for the apportioned registration of commercial vehicles in Oklahoma. This form allows vehicle owners to register their vehicles under the International Registration Plan (IRP), which facilitates the recognition of registration across participating jurisdictions. The form is essential for ensuring compliance with registration requirements and payment of associated fees based on the distance traveled in various jurisdictions.
Who needs to fill out the IRP Registration form?
What information is required to complete the form?
To complete the IRP Registration form, you will need to provide various details, including your business name, address, and contact information. Additionally, information about the vehicles being registered, such as vehicle identification numbers (VINs), weight, and the jurisdictions where the vehicles will operate, is required. Proof of ownership and financial responsibility may also be necessary.
How do I submit the IRP Registration form?
The IRP Registration form can be submitted in person or by mail to the Oklahoma Corporation Commission's Transportation Division. The address for submission is 2101 N Lincoln Blvd, Suite 312, Oklahoma City, OK 73105. Alternatively, some applications may be submitted online, depending on the specific requirements outlined by the Commission.
When should I submit my IRP Registration form?
It is advisable to submit the IRP Registration form well in advance of your intended operation date. This ensures that you receive your registration credentials on time. Generally, you should file the application at least 30 days before the start of your operations in multiple jurisdictions.
What are the fees associated with IRP Registration?
Fees for IRP Registration are based on the total distance traveled in participating jurisdictions. The specific fee structure can vary, so it is important to consult the Oklahoma Corporation Commission's guidelines or contact their office for the most accurate information. Payment can typically be made by check, credit card, or other accepted methods.
Can I update my IRP Registration after it has been submitted?
Yes, you can update your IRP Registration. If there are changes to your fleet, such as adding or deleting vehicles, you will need to complete the appropriate schedules included in the IRP application process. It is important to keep your registration information current to ensure compliance with state and federal regulations.
What should I do if I have questions about the IRP Registration process?
If you have questions or require assistance with the IRP Registration process, you can contact the IRP/IFTA section of the Oklahoma Corporation Commission. They are available Monday through Friday from 7:30 AM to 4:30 PM at (405) 521-3036 for IRP inquiries or (405) 521-3246 for IFTA-related questions.
Where can I find additional resources related to IRP Registration?
Additional resources, including forms and guidelines, can be found on the Oklahoma Corporation Commission's website at www.occeweb.com. The site contains comprehensive information regarding IRP and IFTA registration, application procedures, and other relevant topics.
How to Write Irp Registration Oklahoma
Completing the IRP Registration form for Oklahoma is a straightforward process. Follow these steps to ensure that your application is filled out correctly and efficiently. Once you have submitted the form, the appropriate authorities will process your application, and you will receive confirmation regarding your registration status.
- Obtain the Form: Download the IRP Registration form from the Oklahoma Corporation Commission website or request a physical copy from the IRP/IFTA section.
- Fill in Your Information: Provide your business name, address, and contact details in the designated sections of the form.
- Vehicle Information: List all vehicles you wish to register. Include details such as vehicle make, model, year, and Vehicle Identification Number (VIN).
- Distance Reporting: If applicable, report the total distance traveled in each jurisdiction for the previous year.
- Sign the Form: Ensure that an authorized representative of your business signs and dates the application.
- Submit the Form: Send the completed form to the Oklahoma Corporation Commission, either by mail or fax, using the contact information provided on the form.
- Payment: Include any required fees with your application. Check the fee schedule on the website or contact the IRP/IFTA section for details.
Similar forms
The International Registration Plan (IRP) Registration form shares similarities with the Unified Registration System (URS) form. URS serves as a comprehensive platform for motor carriers to register their business and vehicles across multiple jurisdictions. Like the IRP form, URS facilitates the registration process for commercial vehicles, ensuring that operators can comply with regulations in various states. Both forms streamline the necessary documentation and fees, making it easier for carriers to operate legally across state lines.
The Federal Heavy Highway Vehicle Use Tax (IRS Form 2290) is another document that parallels the IRP Registration form. This form is required for individuals who operate heavy vehicles on public highways and must report and pay the highway use tax. Similar to the IRP, it is concerned with compliance and tax obligations for commercial vehicle operators. Both documents emphasize the importance of accurate reporting to ensure adherence to federal and state regulations.
The International Fuel Tax Agreement (IFTA) License Application is closely related to the IRP Registration form. IFTA governs the reporting and payment of fuel taxes by interstate motor carriers. Like the IRP, the IFTA application standardizes the process of tax reporting across jurisdictions, allowing carriers to simplify their fuel tax obligations. Both documents require detailed information about the vehicles and routes operated, ensuring that all jurisdictions receive their fair share of tax revenue.
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The Temporary Registration form is another document that resembles the IRP Registration form. Temporary registrations are often issued for vehicles that need to operate legally while awaiting full registration. Similar to the IRP process, this form allows for the quick and efficient registration of vehicles, ensuring compliance with state laws while providing flexibility for operators in urgent situations.
The Trip Permit form also shares characteristics with the IRP Registration form. Trip permits allow commercial vehicles to operate in jurisdictions where they are not registered, typically for a limited time. This form is essential for ensuring that carriers can legally transport goods across state lines without facing penalties. Both documents aim to facilitate lawful operation while addressing the unique needs of interstate commerce.
The Proof of Financial Responsibility form is akin to the IRP Registration form in that it establishes the financial capability of a motor carrier to operate a vehicle. This document verifies that the carrier has the necessary insurance coverage, similar to how the IRP ensures that vehicles are registered and compliant with state laws. Both forms are crucial for maintaining safety standards and financial accountability in the transportation industry.
The Vehicle Credentials form is another document that parallels the IRP Registration form. This form provides essential identification and registration details for commercial vehicles. Like the IRP, it ensures that vehicles are properly documented and recognized across jurisdictions, thereby facilitating legal operation. Both documents serve as vital tools for maintaining compliance and ensuring that vehicles meet regulatory standards.
The IFTA Quarterly Report shares similarities with the IRP Registration form in its focus on compliance and reporting. This report is required for carriers to detail their fuel usage and tax obligations across different jurisdictions. Just as the IRP simplifies the registration process for commercial vehicles, the IFTA Quarterly Report streamlines the fuel tax reporting process, allowing for easier compliance with tax laws.
Lastly, the Oklahoma Security Verification Form (OSVF) is comparable to the IRP Registration form in that it confirms the security measures in place for vehicles. This form ensures that carriers have adequate insurance and financial backing, similar to the financial responsibility checks involved in the IRP process. Both documents play a critical role in safeguarding the interests of the public and ensuring that commercial operations are conducted responsibly.
Example - Irp Registration Oklahoma Form
IRP & IFTA
REGISTRATION MANUAL
OKLAHOMA CORPORATION COMMISSION
TRANSPORTATION DIVISION
IRP / IFTA SECTION
Revised May 2015
PREFACE
Oklahoma is a member jurisdiction of both the International Registration Plan (IRP) and the International Fuel Tax Agreement (IFTA).
IRP is an interjurisdictional compact that authorizes apportioned registration of commercial vehicles and provides for the recognition of such registration among participating jurisdictions. The
IFTA is an interjurisdictional agreement that authorizes fuel tax licensure and reporting, and provides for the recognition of such licenses by participating jurisdictions. The license issuing jurisdiction communicates and transmits fuel tax funds to other jurisdictions on behalf of licensees.
This manual is an information guide to assist in the preparation of applications for apportioned registration, fuel tax licensure, and fuel tax reporting. The information contained in this manual is not a substitute for, nor does it supersede Oklahoma law, Oklahoma Corporation Commission rules, or the requirements of the IRP and IFTA compacts. This manual is not to be utilized as legal authority.
If you have a specific inquiry or concern that is not covered in this manual, please contact the IRP/IFTA section, Monday through Friday between the hours of 7:30 AM to 4:30 PM at the following address or telephone numbers:
Oklahoma Corporation Commission
Transportation Division - IRP/IFTA Section
2101 N Lincoln Blvd, Suite 312
Oklahoma City, OK 73105
IRP: |
(405) |
IRP FAX: |
(405) |
IFTA: |
(405) |
IFTA FAX: |
(405) |
Oklahoma Corporation Commission website:
www.occeweb.com
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TABLE OF CONTENTS
Page # IRP Topic (IFTA follows)
1.Preface.
2.Table of Contents.
4.What is IRP?
5.IRP Terms and Definitions.
8.Requirements for Oklahoma Apportioned Registration.
9.General
10.Registration Documentation Requirements.
10.Established Place of Business.
11.Registering as a Resident.
12.Statement of No Established Place of Business.
13.Documentation to Show Ownership of Vehicle(s).
13.IRP Applications.
14.Where to File an Application.
14.When to File an Application.
15.Where and How to Pay an IRP Application / Bill.
15.Application Types (online).
16.Application General Information (other than online).
16.Completing Schedule A (new fleet or renewal fleet vehicle list).
19.Completing Schedule B (jurisdiction distance reporting).
20.Completing Schedule C (add or delete vehicles list).
20.Performance & Registration Information Systems Management
20.Federal Heavy Highway Vehicle Use Tax (IRS Form 2290).
20.Performance & Registration Information Systems Management (PRISM).
21.Unified Registration System (URS)
21.Proof of Financial Responsibility (MC Authority/Liability Insurance).
22.Vehicle Credentials (Issuance and Identification).
22.Replace Vehicle Credentials.
23.Registrant Types (Motor Carrier, Vehicle Owner).
23.Trip Leased Vehicle(s).
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TABLE OF CONTENTS
Page # IRP Topic (continued)
23.Unladen Permit (Hunters Permit).
24.Temporary Registration.
24.72 - Hour Trip Permits.
24.Rental Company Fleet Vehicles.
25.Household Goods Carriers.
26.Record Keeping Requirements under IRP.
International Fuel Tax Agreement Topic
27.IFTA Terms and Definitions.
29.IFTA Licensing Requirement.
29.Fuel Permits.
29.Display of Credentials.
29.IFTA Reporting Requirements.
30.License Cancellation Provisions.
30.Record Keeping Requirements.
31.Distance Reporting System.
31.Individual Vehicle Distance Records and Trip Permits.
32.Tax Paid Fuel Purchase (Receipt Documentation and Content).
33.Bulk Fuel (Requirements).
34.Auditing Under IRP & IFTA.
Appendix - IRP (Forms and Samples)
35.Appendix - Forms & Schedules to Register under IRP.
35.Appendix - IRP Vehicle Types.
36.Appendix - IRP Application Schedule A.
37.Appendix - IRP Application Schedule B.
38.Appendix - IRP Application Schedule C.
39.Appendix - IRP Renewal Form Vehicle Page (sample).
3
TABLE OF CONTENTS
Page # Appendix - IRP (Forms and Samples continued)
40.Appendix - IRP Renewal Form Jurisdiction Distance Page (sample).
41.Appendix - IRP Renewal Form Signature Page (sample).
42.Appendix - Replacement Credentials Form.
43.Appendix - Oklahoma Security Verification Form (OSVF sample).
44.Appendix - Heavy Highway Vehicle Use Tax Return (sample pg 1).
45.Appendix - Heavy Highway Vehicle IRS Form 2290 (sample pg 2).
Appendix - IFTA (Licensure Sample Forms and Reports)
46.Appendix - IFTA Decals (sample).
46.Appendix - IFTA License (sample).
47.Appendix - IFTA License and Decal Application Form (front).
48.Appendix - IFTA License and Decal Application Form (back).
49.Appendix - IFTA Quarterly Report (page 1).
50.Appendix - IFTA Quarterly Report (page 2).
51.Appendix - IFTA Quarterly Report (page 3).
Note: All IRP and IFTA applications, forms, and other information may be found
through the Transportation Division's pages on the Oklahoma Corporation
Commission website: www.occeweb.com
WHAT IS IRP
The International Registration Plan is a registration reciprocity agreement among its member jurisdictions including the contiguous states of the United States, the District of Columbia, and provinces of Canada. The Plan provides for payment of apportionable fees on the basis of total distance operated in all member jurisdictions. IRP's fundamental principle is to promote and encourage the fullest possible use of the highway system.
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IRP TERMS AND DEFINITIONS
Applicant - A person in whose name an application is filed for registration under the Plan.
Application - A filing to the Oklahoma Corporation Commission, pertaining to apportioned registration under the IRP Plan.
Apportionable Vehicle - Any power unit (except as provided below) that is used or intended for use in two or more member jurisdictions and that is used for the transportation of persons for hire or designed, used, or maintained primarily for the transportation of property, and:
Has two (2) axles and a gross vehicle weight or registered gross vehicle weight in excess of 26,000 pounds (11,793.401 kilograms), or
Has three (3) or more axles, regardless of weight, or
Is used in combination, when the gross vehicle weight of such combination exceeds 26,000 pounds (11,793.401 kilograms).
Note: Fleet vehicles that do not operate in more than one jurisdiction for an entire registration year plus six months, are considered as not intended for use in more than one jurisdiction, and are presumed not apportionable, unless circumstances presented by the registrant overcome such presumption.
Note: IRP ballot 391 removes the exemption for charter bus(es). On January 1, 2016, charter bus(es) will be included in the definition of an apportionable vehicle and be required to display apportioned registration.
Optionally Apportionable Vehicles are:
A truck or truck tractor, or the power unit in a combination of vehicles having a gross weight of 26,000 pounds (11,793.401 kilograms), or less.
Through December 31, 2015 a bus used in the transportation of chartered parties, may be registered under the International Registration Plan at the option of the registrant. Contact the Oklahoma IRP section for information.
5
Commercial vehicles used solely within one jurisdiction (intrastate), such as vehicles used for city
Recreational vehicles used for personal pleasure or travel by an individual or family.
A bus used in the transportation of chartered parties.
Government owned vehicles.
Note: IRP ballot 391 removes the exemption for charter bus(es). On January 1, 2016, charter bus(es) will be included in the definition of an apportionable vehicle and be required to display apportioned registration.
Audit - The examination of a registrant’s records, including source documents, to verify the distances reported in the Registrant’s application for apportioned registration and evaluate the accuracy of the Registrant’s
system for its Fleet. Such an examination may be of multiple Fleets for multiple years.
Base Jurisdiction - The member jurisdiction to which an applicant applies for apportioned registration under IRP, or the member jurisdiction that issues apportioned registration to a registrant under the IRP plan.
Cab Card - Evidence of registration, other than a plate, issued for an apportioned vehicle registered under the Plan by the base jurisdiction and carried in or on the identified vehicle.
Carrier - A fleet operator, which engages in the transportation of passengers or property for compensation, or hauls its own commodity.
Credentials - Identification plates and cab cards.
Enforcement Date - The date the base jurisdiction requires a registrant to display the new registration year's credentials.
Established Account - An IRP account for which at least one fleet's vehicle(s) has been approved and registration fees have been paid in full.
Fleet - One or more apportionable vehicles designated by a registrant for distance reporting.
6
Grace Period - A period of time from the expiration of apportioned registration until the enforcement date for new (renewed) credentials.
Household Goods Carrier - A carrier handling personal effects and property used or to be used in a dwelling, or furniture, fixtures, equipment, and the property of stores, offices, museums, institutions, hospitals, or other establishments, when a part of the stock, equipment, or supply of such stores, offices, museums, institutions, including objects of art, displays, and exhibits, which, because of their unusual nature or value, requires the specialized handling and equipment commonly employed in moving household goods.
Interjurisdiction Movement - Vehicle movement between or through two or more jurisdictions.
Intrajurisdiction Movement - Vehicle movement from one point within a jurisdiction to another point within the same jurisdiction.
IRP - The International Registration Plan (The Plan).
Jurisdiction - A country or a state, province, territory, possession, or federal district of a country.
Member Jurisdiction - A jurisdiction that has applied and been approved for membership in the International Registration Plan.
New Operation - Vehicle or fleet(s) of vehicles not previously registered under IRP. This does not include an existing fleet that is increasing the number of vehicles or expanding an area of operation.
Operational Records - Source documents that evidence distance traveled by a fleet in each member jurisdiction, such as fuel reports, trip sheets, and driver's logs. This includes items generated through
Operations - The actual movement of vehicle(s). This may be interstate or a combination of interstate and intrastate.
Person - A natural person or business entity such as a corporation, partnership, or limited liability company.
PRISM - The Performance & Registration Information Systems Management is a federal/state safety program to identify motor carriers with poor safety records.
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Registrant - A person in whose name a properly registered vehicle is registered.
Registration Agent - A person hired by an applicant or registrant to prepare and/or file applications or other documents required for apportioned registration in Oklahoma.
Registration Year - The twelve month period during which, under the laws of the base jurisdiction, the registration issued to a registrant by the base jurisdiction is valid.
Regular Business Hours - Monday through Friday, except holidays, 7:30 AM to 4:30 PM Central Standard/Daylight time.
Reporting Period - The period of twelve consecutive months immediately prior to July 1 of the calendar year immediately preceding the beginning of the registration Year for which apportioned registration is sought. If the Registration Year begins on any date in July, August, or September, the Reporting Period shall be the previous such
Total Distance - All distance (including trip permits) accrued be a fleet of apportioned vehicles in all member jurisdictions during the reporting period.
Trip Permit - A permit issued by a member jurisdiction in lieu of apportioned or full registration.
Unified Carrier Registration (UCR) - A program that requires both
Unified Registration System - FMCSA rule requiring biennial updates to DOT info.
REQUIREMENTS FOR OKLAHOMA APPORTIONED REGISTRATION
The applicant or registrant is responsible for providing all documentation required to register vehicle(s) under IRP in Oklahoma. Applications that do not include all the required documentation may be delayed until such documentation is received and may be subject to enforcement.
To operate in multiple jurisdictions, an IRP fleet should register in its base jurisdiction (state or province) as an Established Place of Business. If the fleet does not have an Established Place of Business in any jurisdiction, registration may be sought under the Residency requirements.
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GENERAL
To register vehicle(s) with Oklahoma as the base jurisdiction, under the International Registration Plan, the following must be provided:
An IRP application indicating the appropriate applicant and vehicle information.
Proof of an Established place of business or Residency in Oklahoma (see below); and
Documentation to show ownership of vehicle(s) (not previously registered); and
Proof of prior registration and payment of prior registration fees, if the vehicle(s) were registered in another member jurisdiction; and
Completed original application forms: Schedule A and B or supplemental application schedule C (adding vehicle(s) to a current fleet); and
Proof of payment of the Federal Heavy Vehicle Use Tax (IRS form 2290) if applicable; and
Proof of financial responsibility (liability insurance): either a motor carrier operating authority number (MC Number) or an Oklahoma Insurance Verification form or, if the vehicle(s) are leased on to a motor carrier, a copy of the lease agreement; and
The USDOT number and associated FEI/SSN of the motor carrier(s) responsible for the safety of every vehicle in the fleet. This includes the registrant (if applicable) and any
Note: To avoid processing delays please ensure current filing of the Unified Carrier Registration (UCR). For information contact the UCR requirements section at (405)
9
Documents used along the form
When registering for the International Registration Plan (IRP) in Oklahoma, several other forms and documents may be required to ensure compliance and facilitate the registration process. Understanding these documents can help streamline your experience and ensure you meet all necessary requirements.
- IFTA License Application: This document is essential for those who operate commercial vehicles and need to report fuel taxes across multiple jurisdictions. It provides the necessary information to obtain an IFTA license, which is crucial for compliance with fuel tax regulations.
- Proof of Financial Responsibility: Often required for registration, this document demonstrates that you have adequate insurance coverage for your vehicle. It serves to protect both the registrant and the public in case of accidents or damages.
- Schedule A: This form lists all vehicles in a new or renewal fleet. It is important for calculating the apportioned fees based on the number of vehicles and their operational distances across jurisdictions.
- Bill of Sale: This document serves as a critical proof of ownership transfer for vehicles and can be obtained from reliable sources, such as legalpdf.org.
- Heavy Highway Vehicle Use Tax Return (IRS Form 2290): This federal form is used to report and pay the heavy vehicle use tax. It is often required when registering heavy trucks and is essential for tax compliance.
- Oklahoma Security Verification Form (OSVF): This form confirms that the vehicle meets the state's security and insurance requirements. It is a vital part of the registration process to ensure all vehicles are properly insured.
Having these documents prepared and understanding their purposes will make the IRP registration process smoother. By being proactive, you can avoid potential delays and ensure that your commercial vehicle operates legally across jurisdictions.
Key takeaways
When filling out and using the IRP Registration Oklahoma form, consider the following key takeaways:
- Understand the Purpose: The IRP (International Registration Plan) allows for apportioned registration of commercial vehicles across member jurisdictions. This means you can register your vehicle in Oklahoma and have that registration recognized in other states.
- Documentation is Essential: Ensure you have all necessary documentation ready when applying. This includes proof of vehicle ownership, established place of business, and any required financial responsibility documents.
- Know Your Application Types: Familiarize yourself with the different types of applications available, including those for new fleets and renewals. Each type may have specific requirements and deadlines.
- Contact Information is Key: If you have questions or need assistance, reach out to the IRP/IFTA section of the Oklahoma Corporation Commission. They are available Monday through Friday during business hours to help with any concerns.